FIRST HAWAII TITLE CORPORATION

PRIVACY POLICY NOTICE

We believe in your right to the privacy and confidentiality of your nonpublic personal information (“personal information”).  The purpose of this document is to notify you of the privacy policies and practices of First Hawaii Title Corporation and its affiliate company, F.H.T. Exchange, Inc., for orders or requests we handle for your personal, family or household purposes.  Title V of the Gramm-Leach Bliley Act generally prohibits any financial institution, directly or through its affiliates, from sharing personal information about you with a non-affiliated third party unless the institution provides you with a notice of its privacy policy and practices, such as the type of information that it collects about you and the categories of persons or entities with whom it may be shared. 

We collect, maintain and use information about you such as your work phone number, your social security number, mortgage lender and loan number, or account balance in order to process your title order, escrow transaction, or other services we may provide.  We may use all or some of the personal information provided to us by one or more of the following means:

• From you or on forms, via the Internet, by telephone, or otherwise.  This is information that tells us about yourself to identify who you are and to help us distinguish you from other people we may come across during our title research, for example.
• From forms that your real estate agent, mortgage broker, lender, or accountant furnishes us.
• From prior or other transactions with us for which we have kept records.

It is our policy that all personal information about you will be held in the strictest confidence.  We do not share your personal information with non-affiliated third parties except as necessary to process your order or request for our services.  We also do not sell your personal information to direct marketers.  WE DO NOT SHARE ANY PERSONAL INFORMATION ABOUT YOU, EVEN IF YOU ARE A FORMER CUSTOMER, WITH ANYONE FOR ANY PURPOSE THAT IS NOT SPECIFICALLY PERMITTED BY LAW. 

Situations that the law permits us to share your personal information with non-affiliated third parties include when we are served with a subpoena or court order; if we need to process a claim; if we need to consult with our title insurers for insurance underwriting purposes; or if we need to consult with our attorneys for advice regarding a dispute among parties to an escrow.  We may share personal information with our own auditors or with state and federal regulatory agencies such as state bank examiners and the IRS.  Of course, we may also share your personal information when you direct us or give us permission to do so. 

Your right to “opt out” from our sharing personal information to non-affiliated third parties is not applicable since we do not share any personal information except as permitted by law.

We have implemented policies and procedures that restrict access to your personal information to only those employees who need to know that information in order to provide you with our products or services.  We also maintain physical, electronic, and procedural safeguards that comply with federal regulations to guard your personal information.

Rev. 4/1/05